Arts Circulation and Touring Information Video

Arts Circulation and Touring Information Video

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Hello and welcome to this information  video. My name is Nadine Carew and I am   a Program Advisor with the BC Arts Council.  We at the BC Arts Council carry out our work   on the land of Indigenous Nations throughout  what is colonially known as British Columbia   and we are grateful for the continuing  relationships with Indigenous peoples in   BCS that develop through our work together. We  offer gratitude to the lək̓ʷəŋən people known   today as the Songhees and Esquimalt Nations on  whose ancestral land we operate our main offices   and where I am joining from today. We also want to  acknowledge and thank the First Peoples' Cultural   Council who we have partnered with for many  years to deliver the Indigenous Arts programs.   This information video is about the  Arts Circulation and Touring program.  

In this video, I will go over all the ins and  outs of the Art Circulation and Touring program,   including a review of eligibility requirements  and the application process, as well as some   general tips for grant writing. If you have any  questions after reading the program guidelines   and reviewing this video, please reach out  to any of the Program Advisors listed on the   program page of our website and we will be happy  to provide further information or guidance. This   video contains a lot of detailed information and  I appreciate this may seem overwhelming. Please   know that all the information related to the Art  Circulation and Touring program is available in   the program guidelines which can be found on the  program page of our website at  

The Art Circulation and Touring program supports  eligible arts and culture organizations,   collectives, and individuals with circulation and  touring activities both within British Columbia   and outside of the province. Grants received  in this program are intended to encourage the   dissemination of artistic works through enhanced  professional and artistic opportunities and   exposure of B.C. artists, collectives, and  arts organizations regionally, nationally,   and internationally. The program supports these  objectives by offering three categories for  

applicants to choose from that best align with  the activity they are undertaking. Broadly these   activities are outbound activity, including the  circulation or touring of works; inbound activity,   including hosting or presenting work; and the  digitization or translation of our artistic works.   Please note the program does not  support projects that are solely   or primarily focused on the creation or  development of new works or programming.  

I will now go over each of the program categories  in turn. Category A supports outbound touring   or circulation of work. Applicants applying to  this category should be the B.C. based creator   or owner of the work or someone engaged  by the applicant to apply on their behalf.   Examples of the types of projects that  might be funded through category A include:   a Vancouver Theater Company touring a production  up north. Eligible expenses would be things like   artists and stage management fees while on tour,  transportation costs, per diems and accommodation.  

A visual artist in Nelson has been invited  to attend the opening of their Exhibition   at a gallery in Spain. The gallery will pay  them a small fee to give an artist talk at   the opening. Eligible expenses would include the  artist's travel costs, as well as per diem and   accommodation expenses. A dance collective has  interest from a presenter in the U.S and they   want to do some research and outreach to see if  they can secure more bookings to create a tour.  

Eligible expenses would include fees paid to the  collective members for time spent doing research   and related outreach costs. A musical ensemble has  been selected for a showcase at an annual showcase   and networking event. Eligible costs would include  artist fees, transportation, registration fees,   and per diem and accommodation. In all of these  examples the applicant should demonstrate why  

and how the activity will enhance professional  and artistic opportunities and be of benefit   to B.C. artists. Category B supports inbound  touring or circulation of work. Applicants   applying to this category should be hosting or  presenting artistic work coming from elsewhere.   Examples of the types of projects that might  be funded through Category B include a museum   in Smithers is hosting a touring exhibition that  originated on Vancouver Island and is touring to   museums throughout the province. Eligible expenses  would include shipping, crating, insurance,  

installation costs, as well as marketing and  outreach costs associated with a specific   exhibition. An arts organization in Vancouver  wants to present a dance company from Africa that   they know is on tour in the U.S. and has some  dates available so could come up to Vancouver   for a select performance. Eligible costs would  include guarantees paid to the touring company,   travel, per diem and accommodation,  venue rental and tech costs.  

A literary organization in Prince George is  doing a speaker series over the winter and will   be bringing in writers from all over. Eligible  costs would include speaking fees for the writers,   venue rental, travel, accommodation and per diems,  and associated marketing costs. Or a curator   from Penticton traveling to Vancouver to see an  exhibition and discuss the possibility of hosting   the exhibition at their Gallery. Eligible costs  would include travel, per diem, and accommodation.   Category C is running as a pilot this year  and supports the digitization of artistic and   cultural works for the purposes of dissemination  to and accessed by the identified communities the   applicant serves, or the translation of literary  dramatic or other written artistic works,   critical writings, or public programming  materials originally created by B.C. artists,   arts practitioners and arts  and culture organizations,   for the purposes of publication presentation or  greater access by the identified communities.   Applicants applying to this category should be  the B.C.-based creator or owner of the work.  

Examples of the type of projects that might be  funded through Category C include: a gallery or   museum translating exhibition related texts from  English into the languages of the local diasporas   in order to increase community engagement; a dance  company digitizing analog archival material in   order to preserve knowledge for future study  by artists and cultural workers; a B.C.-based   author translating a work written in their primary  language to English; a theater company translating   a play from English to another language for  an international production of the work.   Requested funds in this category must be for the  direct costs of engaging a qualified person to   do the work of digitization or translating and  related editing. Capital assets, technology,  

publication expenses, and other production  related costs are not eligible for funding.   Written confirmation from the  individuals engaged for the   digitization or translation must list the  time frame, scope of work, and compensation. For the Arts Circulation and Touring program  applications can come from eligible individuals,   arts or curatorial collectives, and organizations.   We will review basic eligibility requirements  of each of these applicant types. Detailed  

eligibility requirements are listed in the  program guidelines. For this program there   is one set of guidelines specifically for  individuals and another for organizations   and collectives, so make sure you are reviewing  the correct guidelines for your applicant type.   In order to apply as an individual an applicant  must be a professional independent artist and   have worked in their discipline as a  professional practitioner for at least   two years following completion of basic studies  and have a demonstrated body of previous work.   They must be a Canadian citizen or permanent  resident and have been a resident of B.C.   for at least 12 months immediately prior to the  application deadline and ordinarily reside in B.C.   For more information please review our  determining B.C. residency page. And  

finally an individual applicant must have  completed and submitted any overdue final   reports on previous BC Arts Council grants  by the submission deadline for this program. For our curatorial collectives applicants  need to be established and readily identified   as a collective of independent B.C. artists,  curators, museum or cultural practitioners,   consisting of three or more individuals who  are professionally active in their fields of   practice and each of whom meet the criteria  just outlined for individuals. As well,   the collective has to have a demonstrated  history of creating or presenting work   as a collective and have a clear  commitment to a current practice.   Collectives must apply under the name of an  individual member of the collective who acts   as the key contact person and will be listed as  the submitting representative within the online   Grant system. If the application is successful  this person receives payment of the award on  

behalf of the group. They will be issued a T4A  and will be responsible for submitting the final   report to the BC Arts Council. Collectives are  strongly encouraged to confirm eligibility with   program staff prior to submitting an application.  For applicants that work as a creative duo or in   instances of collectives where the primary  person stays the same but members change,   we we encourage you to apply as an individual on  behalf of the group instead of as a collective. There's a lot of information about  what makes an organization eligible   to apply to this program. These are just  some key considerations and highlights,  

so please review the guidelines for the full scope  of eligibility requirements for organizations.   So here's just a few of them. In order to be  eligible an organization must provide public   arts and cultural programming or service to the  arts and culture sector in B.C. as a primary   activity and have done so for a minimum of one  year prior to the application deadline. Engage  

skilled artistic, curatorial, and administrative  leadership that can be either volunteered or   paid for the project or service delivery. And  fairly compensate artists, arts and cultural   practitioners, technicians, Elders, and/or  Knowledge Keepers and compensation must align   with project and community contacts and industry  standards within the field of practice including   adhering to international intellectual property  rights standards and cultural ownership protocols.   The types of organizations eligible for this  program include those listed on this slide.   So those are registered non-profit arts and  culture societies or community service co-ops   that are in good standing and have operated for  at least one full year prior to applying to the   program and that have a purpose and mandate  primarily dedicated to arts and culture   programming, activities, or service to the arts  and culture sector in B.C. Indigenous community   organizations or Indigenous governments in  B.C. offering arts and culture activities.   Arts and culture organizations operated by a local  government or public post-secondary institution   and for-profit book publishers that meet the   eligibility criteria for the  publishing support programs.  

There is more detailed information for all of  these organization types and the guidelines,   so please review to ensure your organization  meets all of the eligibility criteria.   If you are not sure whether your organization  meets the eligibility requirements--call us!   We are more than happy to discuss your  eligibility with you before you apply. I've talked about what types of activity and  applicants are eligible to apply to this program,   so now we'll talk about what is required for the  application itself. Once you have selected the  

category you are applying for, you will need to  provide the following information as outlined in   the application form. A summary of the applicant's  history and the creation, development, production,   and/or dissemination of their field of practice in  B.C. A summary of the proposed project including   rationale, objectives, and intended outcomes. A  project timeline and/or work plan. The project  

team which should include anyone involved in the  project and a short biography for each member.   A balanced project budget entered into the  budget form provided in the application. And   then specific support material as needed, which  can include letters from partners or collaborators   involved in the project. Please do not submit  general letters of support. If applicable,   an itinerary of touring or circulation  activities, written confirmation from hosting   organizations including fees or guarantees, dates  and other information about venues if applicable.   Written confirmation from the individuals  engaged for the digitization or translation   of work including the time frame, scope  of work, and compensation. And any audio   visual or written samples as outlined in the  guidelines. Please note, excess support material  

including multiple links to materials within a  single uploaded document will not be reviewed. I've gone over applicant and activity eligibility  and what is required for the application itself,   but after you determine your eligibility the  most important words to read and absorb from the   program guidelines are the assessment criteria.  This is the lens through which the assessors are   reading your applications and making their scoring  decisions on your project. You want to make sure   that with every question you are answering  in the application you are thinking about   the assessment criteria. Pay attention  to each aspect of the assessment criteria   including the weighted score. This indicates the  relative value and importance of each criteria.   The questions are organized into sections  according to the assessment criteria. Each  

criterion can be considered in several ways and  these are outlined in detail in the guidelines.   For individuals the assessment criteria are  artistic and cultural contribution and engagement,   impact on the applicant and  community, and feasibility.   For organizations and collectives the assessment  criteria are artistic and cultural contribution   and engagement, impact on the community  and the art sector, and feasibility. Once you are ready to begin here are some tips to  get you going. If you are not already registered   in our online system, do this right away. Read and  follow the guidelines. Keep assessment criteria in  

mind as you go. Draft the application early. Put  it aside come back to edit it with fresh eyes.   Make sure you are answering the questions  being asked in the application. Surprising   how often folks lose sight of this as they  make their way through the application.   Remember that for this program not every assessor  will know who you are or what you do, so keep that   audience in mind as you answer the application  questions and choose your language accordingly.  

Also remember that program advisors are not  assessors, we don't assess your application.   So while you may have explained something  to us in an email or over the phone,   the assessors rely only on your application. You  should articulate your rationale and reasoning   clearly in your application regardless  if you have discussed it with us or not.   Have someone who doesn't know anything about  your project read through your application.   Do they understand what you are doing and  why you are doing it? Can they explain the   project back to you? Answering questions in  point form or short paragraphs is fine and   it is not necessary to write to the word count.  Clarity is more important than fancy language.  

Only include support material that is requested  or relevant and call with any questions. The more clear and concise you can  be in your application the easier it   is for assessors to understand what  it is you are seeking funding for.   Here is one way to help you think about your  project and how you explain it in the application.  

What is the project you are seeking funding for?  How will you make it happen? What is the plan? Who   is involved? Make sure to list everyone involved  in the project team table. Also consider who   will be impacted by this project. Where will the  project happen? Are you taking your work away from   where you are based or are you hosting the work?  When is it happening? Be realistic in presenting   the project timeline. Don't just list the  first and last performance dates. For instance,   when will your pre-work start and how long  will it take you to wrap up the project at   the end? And most important, why. Why this  project? Why you or your company? Why now? Here are a few other important things to note  about the program and the application process.   Eligible activity must take place anytime  after you have submitted the grant. We will  

not fund activity that has already happened. The  maximum award amount in this program is $25,000,   meaning you cannot request more than that in your  application. For individuals this can be up to   100% of their project budget. For collectives and  organizations this can be either up to 50% of the   project budget or 65% if the applicant is from a  designated priority group. For more information   about the BC Arts Council's designated  priority groups, please visit our website.  

And all of our grants typically have a 16 week  or four month turnaround time for notifications.   This means it can take up to 16 weeks  from the closing deadline of a program   to when you will be notified  with the results of the grant. This program will have three intakes per  government fiscal year which runs April through   March. In order to be responsive to the needs of  applicants, the program opens approximately one   week following the closing date of the previous  intake. Eligible activity must take place after   the submission date of the grant, not the intake  closing date. While you may apply to multiple   intakes in a year, you can only receive one grant  per fiscal year. The intake and closing dates for  

this year are stated in the guidelines so  you can check there to see current dates.   So what happens after you hit submit? The BC  Arts Council receives online applications and   staff review each one for eligibility. Eligible  applications are reviewed by an assessment panel   made up of individuals from different fields  of practice with broad professional knowledge,   experience, geographic representation, diverse  cultural perspectives, including Indigenous   viewpoints. The assessors meet together to discuss  each application. They rank them based on merit  

and against the assessment criteria. They  determine which applications will be funded.   The BC Arts Council then informs each applicant  of the assessment panel's decision in writing.   Assessment panels change from intake to intake,  so if you have applied before it's very likely a   different group will be assessing your  application the next time you apply. The BC Arts Council informs each applicant of  the results of their application no later than 16   weeks after the closing deadline. Notification  is sent to the email address registered in  

your profile. Individual results will not be  provided before all applicants are notified.   Contact your program advisor for feedback on the  assessment of your application after notifications   have been released. If you have any questions  at all, please reach out - we are here to help.   This program has several Program Advisors who are  available to assist you. Please see the program   page which is shown there on the slide to see  which Program Advisor would be the best one for   you to contact. You can also call or email  the BC Arts Council general information and  

your inquiry will be directed to the appropriate  Program Advisor. If you do have any questions,   call early. The closer to the deadline we  get, the busier we are and not always able   to respond in a timely manner. Thank you and I  hope you found this information video useful.

2023-10-01 13:45

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