Learn Google Forms: A Tool to Boost Your Business
if you're ready to simplify data collection and make informed decisions you're in the right place let's find out how Google forms can be the Catalyst to boosting your business hi I'm Jamie and welcome to teachers Tech Google forms can be a very powerful way to collect important data whether it be from customers your own employees to make business decisions from this data so today I'm going to show you how to create a Google form from scratch when we go through this I want to be able to show you how you can look at your responses so we'll enter in some fake responses and I also want to show you how it looks in Google Sheets so you can go a little bit further and then I want to make sure that you understand how this is all organized inside your Google Drive let's get started on how to create a Google form today on teacher Tech to access Google forms you will need a Google account now you can use a completely free account like I'm demoing today or you could be using your work or school so once you're logged in if you go up to your app launcher I want to point out that you'll see Google forms as one of the apps and if you are using it lots you could move it around uh for quick access you need to be logged in to do this now you can create the new form from here the way I like to create it is to go to drive first and get organized so I'm in Google Drive I'm going to go to my drive here you can see I have a few folders this is where I was doing my demo Google site one if you want to learn about Google sites I'll put the link down below but I'm going to go and create a new folder and I'm just going to call this forms and hit create because I like to create my forms having things organized and if you have a business you know what I mean so if I go in here if I rightclick on this you'll notice I can go to forms I can click here and I can create a blank form blank quiz or from template I'll talk about templates at the end after I show you the basics but I'm going to be focusing on a blank form so I'm going to click on this and you'll see that it opens up this blank form at any time when you're working on your Google forms you can go back to forms home so if I click on that top leftand corner it brings me back to here this is the forms home where I can quickly create a blank one or access many of the different templates that are here or access to my recent forms notice here if I have the main menu I can access access all the different Google Apps quickly from here or even go back to drive so inside our our form that we're working on right now uh I'll be working on the questions first but one thing to think about is uh your settings so under your settings I'm not going to be making this one a quiz today but you can turn it on at this point I'm going to come back to these settings after I'm done creating the forms to show you how we can manage them uh there's also responses that'll come back to after I put in some fake responses from the forms that we uh created let's go and start this form now let's dive in and give this form a name so this is for my business my fictional business my uh Pooch house Spa booking that offers uh spa services for dog so I'm going to quickly give it a name if I just click up top in Untitled form you'll see that name up here just goes back over here the other thing I'm going to do right away is I'm going to upload and get a look so we'll put an image header in and I'm going to click on here customize themes so if I click on this notice that we can choose some themes like we can choose our font if I wanted a different font you can see how quickly that changes font size and so on you can even choose a image for your header so there are themes that you can go through here there's photos that uh you could use from your account but I'm going to go upload so I'm going to go browse and I'm just going to choose one of these pictures that I have I used on the Google site so I'm going to click open now when that comes up you'll see that it has to fit within this so I can adjust this to get the fit that I want maybe this isn't the best picture but you know what it's going to work so once I get that lined up I can go ahead and hit done what I like what happens when you upload a picture uh you're going to see that it changes the colors will adapt so it took the colors from there and notice down here in the color that it chose a couple of ones that would match with this picture and I like when it does that and I'm just going to leave it as that I'm going to close out of the theme here I can go back anytime and adjust any of this information I just want to point out now where this is in my Google Drive notice I have it still open in this tab uh if I just give it a quick refresh you're going to see that it's organized inside of this place now if I go back to this I want to point out I can still move this form uh to different one so I could go move folder and I could pick one of those folders that you saw before and move it if I want quick access I could hit star and then it makes it really easy so if I'm coming into my Google Drive if I have lots of different Google forms or other things if I hit start it's going to be right there all right let's go back to this and let's start adding some questions then we'll talk about settings too let's go ahead and add our first section about collecting information from the owner and and when I click in this Untitled question here you'll notice this is where I can start formatting you'll see it defaults to multiple choice but I want to collect the owner's name here and as soon as I do that notice that it changed the short answer it knew what it needed to be and I wanted it to be short answer but I can adjust any of these by dropping down here and you're going to see the different ways that you can collect the information I'm going to be showing a number of these throughout this form that we we're building today in this tutorial so we have owners name is this going to be a required and I would imagine it is so you can go ahead and click this and this makes it required they can't skip this at this point the other thing I want to point out is you see these three little dots here more options you can have a response validation if you are if somebody's writing something in you can make it uh force it to be a certain thing so if it was a number or text uh you can force it uh to have those restrictions on it I'm not going to have any of those so if I click back on it again I can turn this off so we have our first question in another thing that maybe I want to add in and to add a new question we can just click up here and I'm going to say well I want an email address and right away it went to short answer and that's what I want again is this going to be required maybe uh you have an option on that to whether or not they have it but I'm going to make it required and lastly I want to have their phone numbers so I can go ahead and click it again and we have phone number and it adapts to what we want so this first part is all about the uh owner of the dog's uh information now I could keep going as I collect the dog information all in one form but what I what I like to do is add sections and so when I click on here this will add a section and now what's going to be my next section well this is going to be dog information so if I just start with this and let's see how this is looking right now so to take a view of how this form is looking if I go back up top you'll see that we have preview so under preview you'll see these red stars here mean I have to answer this so if I go through you'll see owner name my answer email address phone number if I click next right now it won't go through because these are required so a little tip is maybe as your previewing you might not want to uh have those turned on so if I click the little pencil there and go back what I can do at any time is just turn them off and on so this way if they're all off like this and I go back to preview and I take a look at this now I can just see for myself as I go through to see what it looks like so now I'm on a different section here so dog inform uh the information and I want to go back and edit it I can click the edit this form and start I'm going to hit leave and I can uh keep adding more questions let's add some questions to the dog information I want to point out with these more options here that you can duplicate a section you can move the section delete section or merge it with Above So if I didn't want to have sections in just one long form I could just merge this but I do like breaking it into section just uh to uh I believe it looks better as they go through it and answer the questions but now let's go and add another question this is going to be the dog's name I want to collect so what's your dog's name so I have this come through and I want to point out if I want to if I want to bold any of these I can do this I tsze underline I can even link this so they can click on it and it will go somewhere else I just have to put the link in right here so this is going to be short answer and let's say I want to add a picture that comes up with this question so I could click and add an inline image and I'm going to go ahead and uh go to my upload again from browse and go to that same folder so I'll pick this one and hit open it will upload it and this will add it inside the image here so you notice that when I click on I can size this if I did want it to be a different size like this but now I have that information I'm kind of curious what it looks like I can go back to preview I can hit next and this is what it's looking like right here so what's your dog's name we have a picture and then we have the answer that they'll submit I can also go back notice that with my tabs across the top I can just jump back this way to it so let's add another question but let's change how we're uh getting the type of questions and we'll do a multiple choice this time so I'm going to go and hit a question and we'll have how old old is your dog so the options are going to be uh so it's going to be a multiple choice so I'm going to make sure it changes there all you have to do is quickly just click in here the options and type in what you want so in this one I have a puppy and indicating the uh age I can click in the next one and put the next group that I want I can go with another one and I can have my senior dog that I'll put in here uh notice that whenever you hover over any of these These are in the right order but you can change the order by dragging and dropping them wherever you would like and I could add another here but I'll add that to another so again you can add to uh make this required if you want but I'm going to go ahead and add one more multiple choice because I want to know how large the dog is so I could add a question what size is your dog and I can go through and quickly do this the same way now I've updated these ones here so I have another multiple choice the other thing I want to point out with the next question I want them to uh upload a picture of their dog and you can have them upload different things as well so if I click add question again notice here if I drop down we have a file upload so if I click on file upload it will walk you through this so let respondents upload to files to drive it's going to make a folder in your drive and I'll show you where that is in a moment but I'm going to hit continue and then at this point you can choose do you want them to be able to upload anything or specific so I'm just going to put a question here please upload a picture of your Pooch allow only specific file types I'm actually going to turn this on and let's say I just want images in this one but you can see the different ones maybe it's a PDF or a spreadsheet that they're uploading maximum number of files I can choose different ones but I'm just going to pick one maximum size I can adjust this I'm going to leave this at 10 Megs cuz this is a picture that should be fine for that one uh and I can view the folder if I want so if I click on this it's going to open up my folder in Google Drives uh I'll show you I'll come back to that in a moment and again I'm going to not make this required because they don't have to upload this so I'll just stay keep it there and then if I go back and preview it again you can see if I go through next uh then I have this add file that when they click on they can browse and if I go back to my Google Drive folder over here I want to point out if I'm in my forms folder this is what they just created here so this and then when a picture gets uploaded it's going to be living right inside here so I can see all the different images so now that we have the dog information I want to know what services they want let's break it into new section by adding a section here and we'll just call this services and you can go back like I mentioned before and you can update things if things change you can quickly title these different so I have a new section I'm going to click on a new question here and this question is going to be what services am I interested in so I could uh probably the best option here is going to be check boxes and it automatically gave me checkboxes because they could choose multiple services so just like with the multiple choice I can go through and start adding my services so let's say maybe there's the Pampered pedicur or pause pedicur or the luxurious bubble bath and I'm going to go through and fill this out with a few so now at this point when they get to this question they could select multiple ones but maybe I want to show up before an after video in between this or before this so if I go ahead I can insert ad video in this case I already know the link that I want but I could go ahead and do a search but I'm going to put this link in right here so let's say this was for pretend one of ours I could add it in now I could go and give it some information before and after but maybe I choose to have this first I can simply drag this up as the first part and maybe they watch the video and then choose something after that another quite type of question I could add is this one here so I'm going to say that would they like to book a spa package but this time I don't want it to be a multiple choice I actually just want it to be a dropdown so this works similar to a multiple choice so maybe I want it to be uh something like basic Bliss so I'll go ahead and fill out a few of these and then we'll take a look at how it looks in our preview all right so I have these four different things that they can pick from let's take a look here under the preview as I go forward our forms coming along nice we have some pictures we have some selection of multiple choice add a file we have a YouTube video in here we have our selection of our different options and we also have this drop down here that they could pick what they want as a spa spa package I went through and added a bit more information more multiple choice more short answers and I forgot to add a section and I want to be able to be sure that they can pick a date and time so I'm going to add a new section here and I'm just going to call this section scheduling so right in here I'll call the scheduling I'm going to add this qu type of question this time and notice as soon as I put in my question here about preferred date and time for appointment it changes over here to date and I'm going to go and so down here it's going to allow me with a picker or whoever gets to this it pick a date and I'll demo this in a moment but I also want to add one more question maybe they have a specific time as well so if I click on this rather than it being multiple choice I can now choose time so there's two different ones if you want to know how this looks this is how it looks right here when they're choosing so they can go through and when they get to this section of scheduling they would pick in here if they just click on the calendar they can pick a certain day and they go go at this point at a time and all this information is going to be collected and I am going to show you how this looks and how you can go through this different Data before I jump into the settings uh okay before I jump into the settings I want to quickly move this section I'm just going to click on these options here and go to move section all I have to do to move it now grab the handle I just want it to be above the feedback in referrals here so I'm going to put it right after here and hit save and it will make those changes now I want to go over to responses first and of course we don't have any but I do want to point out uh this is going to be linked to a Google Sheets that I'll show you in a moment but if I click here these more options this will give if you choose this if I click it notice that there's a check mark next to it so this means that every time there's a new response you're going to get an email uh to this so if you do want to get an email every time there's new response you can go ahead and check that on if I toggle it again notice that it will be off let's take a look at these settings as I mentioned in the beginning I could have turned this into a quiz just by toggling on this and you see all the different uh responses here uh for this tutorial I'm not going to be focused on making a quiz but for these responses I just want to point out some of these options here uh do we want to collect the email address well we're already asking for them to put their email address in but if we did say uh verified we would change it and it would force people to uh collect that information I'm going to leave this is this do we want to send responders a copy of the response do we want to allow editing and we have many of these different options here's the file upload that we have the one thing I want to point out here is uh a few more options here I want to turn the progress bar on and I'll show you what that looks like in a moment I don't need to shuffle the question orders maybe if this is a quiz I would turn this on if a bunch of students were doing this together um after submission is there a confirmation message if I click on edit I can go ahead and put a confirm confirmation message in here uh view the results so share the results with the respondents uh you can turn this on if you want them to see the results and disable Autos save for all respondents so you have these different options in your settings they're just simply uh click or not click that you can turn on if you want all the questions to be required be by default I can just go ahead and select it rather doing one at a time like I showed you so that was just a little bit about the settings I wanted to point out the progress bar that I turned on so here it is at the be bottom here so if I go to next each time it progresses through it lets people know how far in the form they are I like having that feature but how do we share this form now I'm going to go back to the form and now there's a couple different ways people think about this and you got to make sure you do this the right way if you want to share this with somebody to collaborate with then they are going to have the ability to alter the questions or add new ones and that's different than sending that this form out so if I click up here under the more notice that we can add our collaborators what this does is I can add people here that will be able to access access this form see the results of the form the responses and even make changes so if that's what you want this is where you would add them here but if you want to share this form out to people to start completing it there's different way so if I click on send up here and notice this is from the settings up here do not collect that's what I had set in my settings I can send via email so I can just enter in the email addresses here with the subject and they're going to get an email with this form to sell to fill out in their email I tend to use this way Lots uh I can copy this link but a lot of times I'll shorten it and then I could just go ahead and hit copy and send that an email email or share it out to people could be on a website or in a group message so I find that's an easy way to share this out because as soon as they click on this link it's going to give them access to it so here's an example I'm just going to bring over a uh web page here and if I paste that link in here it's I can have access and I'm not logged in to my that account this is under a different account so it would give quick access the other way is this is embedding I can't embed this form because I actually have the upload feature so you can't go through that way but I can also push it out through Facebook and Twitter at this point so this is how you Shir out for people to complete the form uh you can put this right into Google sites as well so again if you want to learn more about Google sites take a look at the video I have on that I'm going to go ahead now and enter a bunch of fake responses then we can take a look at the data to show to show how you can analyze it I went through and entered five responses you can see right now there's five if I click on it I can quickly view the different information if you're wondering how I did that all I did was go to preview and this is how I like to test out my forms is I just go through and complete it because then I can enter them more information and I can get to see if anything's missing then I can go back and change it so you can enter some fake information from this point now let's look at the responses so when I look at this I can quickly see the names the emails the phone numbers uh now it gives me some information and this is important stuff so you get to see maybe how old dogs are that you're working with I can see 40% here granted I only have five different responses what's is the size here it shows me the picture so any of these that I click on I can have a quick preview of the dog uh what services that am I interested in so I get to see what services are the most popular ones again this can help you make business choices uh what spa package would you like to book so all this information becomes really important and it's really easy to view I can see the times that they've uh asked for on these dates and everything now I do want to point out if I go back to the very top here this is all linked to a Google Sheets remember what I said before if you want to get notified when these new ones come uh you can print it uh you can just make sure this is checked you can download the responses you can print all the responses or you can delete all the responses from this point as well but if I click link to Sheets here this is going to open up a brand new Google Sheets here and I could select an existing spreadsheet but I don't have one I'm going to go ahead and click create so this creates a sheet that is linked so now you can see all the information in Google Sheets and you can manipulate it from here it's nice to have things in a spreadsheet as you can apply more things you can could add different graphing and search the information uh differently if you want to learn more about Google Sheets I do have different tutorials that I'll link up in the description and up above in the card now at any time as you get more information entered you're going to see more responses come up in here and it's automatically going to update on this sheet if I go back I just want to point out with it I can unlink this so if you didn't want that Google sheet linked to hear anymore you can click unlink and then you can go ahead and create a brand new one after that so these are just different ways you can view your responses remember at the very beginning I mentioned about templates and this can save you a lot of time if I go ahead and click up on the forms home like I showed you before or before or I could go to Google Drive and start from template I want to point out these the template Gallery I'm just going to expand this here now they have different information ones that you can just start from these that will save you a lot of time so whether it be contact information RSVP uh you can see different ways it maybe it's event feedback an order form job application all these different ones now with the knowledge that I gave you you should be able to open these up create the template and then just modify it as you need and everything else will work the same so I hope you take all this information and you can apply it to your business to start collecting data and then using that data to make the right decisions for your business let me know what else you're interested in learning whether it be Google or Microsoft other Tech products thanks for watching this time on teachers Tech I'll see you next week with more Tech tips and tutorials
2024-12-03 09:31
