Hey Delta here I'm going to take you through the GetInSync number one easiest Virtual CIO (vCIO) management platform for SMBs the typical challenges companies are facing is the insatiable demands for new technology and there's no Central prioritization of IT projects there is a proliferation of app purchases and ghost IT projects are started and stopped randomly this creates a great deal of wasteful duplication duplicate software apps for each department CRM sales HR Support accounting marketing Etc they all have overlapping features they service the same processes and they maintain the same data each one of these systems is expensive but they could be combined this leave each department on an island forc defend for themselves there is little centralized planning and what's needed is an informed CIO leader to coordinate all of this sadly, because of the decentralized purchasing the IT department doesn't know where all the money goes, this means that projects are spun up without it knowing and often the projects are abandoned, but the business keeps paying for the apps they don't need and don't use anymore the alternatives aren't great people get stuck in the same different meetings where people try to coordinate all the requests for IT usually using multiple spreadsheets to track the IT services business applications and new projects but spreadsheets are error-prone and always out of date; another alternative is to use sophisticated project management software but they're very expensive and take a master's degree to understand to help manage all this what you really need is something simple on the ground and something that provides you data in real-time So how can you shape demand for IT, reduce costly duplication, easily coordinate between teams, and know all the planned and unplanned Investments without Mo meetings and being stuck in Excel hell or relying on tools that require a master's degree to run, perhaps you should consider virtual CIO (vCIO) management software, there are four main advantages of virtual CIO management software number one it prioritizes demand, two it stops duplication, three it helps coordination and fourth it provides data-driven insights vCIO software maintains a central inventory of prioritized demands for technology provides a repeatable process and gives management the ability to see the big picture most importantly it enables the company to capture new ideas, spot opportunities and innovate vCIO software provides the ability to analyze the impact of ideas and requests for change and make investment choices based on pre-established criteria it stops duplication by tracking all the key business application attributes you can focus the investment dollars on the applications with the maximum return, and you can retire those duplicate and unused applications that aren't cutting the mustard anymore. vCIO software helps coordination by linking the business drivers with programs linking programs to projects and projects to individual business application, this enables the organization to monitor which projects are contributing the most to a program's success by maintaining a central repository you can instantly report and understand the resources that are assigned to a project, you get a data-driven unified view of the entire technology landscape in real time enabling the right decisions using real data this increases productivity and it enables you to monitor the efficiency and eliminate redundancies while maximizing the reuse of technology. All of this can be exported out to spreadsheets or is accessible on a dashboard. But I have to warn you not all virtual CIO management software is the same. Alternatives have serious challenges many don't include business strategy forcing you to maintain the linkage between the business and it manually, many are missing program and project vitals, which leaves you in the dark without a way to improve; some don't have portfolios, so they can't do application portfolio management; there's no business intelligence and lack the ability to customize your dashboard many vCIO platforms are overburdened with software bloat are too hard to use, and require deep technical knowledge. so the big question is how can you ensure your vCIO software platform includes your business strategy isn't missing program and project vitals includes portfolio management, which is critical has customizable dashboards to leverage business intelligence and is simple to use and includes world-class support perhaps you should consider GetInSync. GetInSync is the number one easiest
virtual CIO management platforms for small and medium-sized businesses GetInSync has over 55 years of IT business experience invested into the platform 25 years in business services and over 30 years in managed Services GetInSync has several reference Frameworks including Gartner's TIME life cycle model TOGAF open framework and APQC's process classification framework. GetInSync also embodies a financial taxonomy to manage technology assets; five main reasons to consider GetInSync are best strategy execution management, best program and project portfolio management, best application and Technology portfolio management and the best business intelligence and Reporting GetInSync is also one of the easiest to use plus we the price performance leaders now these are all bold claims so let me prove it to you best strategy execution. GetInSync ensures that technology planning is aligned with business strategy investing on the highest value companywide improvements using key financial metrics in plain business language in dollars and cents. Best program and project portfolio management linking all the critical
interrelationships of people, process, data and Technology tracking programs and their projects so projects stay on course. Best application and technology portfolio management, documents all the technical infrastructure identifying the critical business processes using reference Frameworks GetInSync easily links processes to the business application tracks key data exchange between applications, which helps streamline operations, and the best business intelligence in reporting GetInSync uses Amazon's state-of-the-art technology enables what if scenarios spot opportunities visualize relationships and fix misalignment and ranks risks and rewards using money as a common denominator and it is the easiest for small and medium-sized businesses we've got the easiest onboarding easiest to learn and it's the easiest to buy let's go into the demo as soon as you log in to the web-based GetInSync you'll notice that it is designed to answer the big mysterious question. Where does all the money go? with GetInSync we pull back the current on your technology Investments, giving you the complete picture The Good, the Bad and yes, even the ugly, love it or hate it, you'll finally gain clarity on where each tech dollar goes and the value it delivers from the main dashboard you can get an add a glance view of your estimated annual Tech spending get in sync utilizes the technology business management framework ensuring the data you see is both standardized and reliable but it's not just a numbers game it's about advancing your business with GetInSync, you can make sure your Tech Investments are aligned with your business goals this provides better accountability helps spot inefficiencies and even gives you a Competitive Edge for instance check out this heat map it's like the thermometer for for your projects, the warmer the color, the riskier the project immediately, you can assess crucial factors like budget schedule scope and resources it's an efficient way to pinpoint where you need to focus now, let's take a moment to appreciate the user-friendly interface of GetInSync you'll notice that the navigation panel on the left hand side is always available guiding you through the application if you're a fan of sleek, uncluttered views, just click on the GetInSync logo at the top with the navigation panel, this will condense the menu, offering you a tidy, streamlined look at your navigation options first up let's take a closer look at how Rob and his team are managed within GetInSync. Just click on contacts in the lefthand navigation
menu this action opens the contacts panel on the right side of your screen here you'll find an organized list of all contacts along with the respective roles within the company we can also sort these contacts by clicking here on the column header, and it will toggle through the sort or I can use the grid to group by dragging any one of the column headers to the row group here I'll Group by area this spreadsheet like look and feel is used through out get and sync I'll clear the grouping want to add a new contact, it's as simple as a click once the contact details are filled out, another click is all it takes to send them an invitation to join GetInSync granting them access to the system here, you can choose the role to assign and their level of access then click the send invitation and GetInSync sends an email to the individual to complete the login registration, let's Circle back to Rob's situation of pal pets, it's not just about tracking names and roles, it's about creating a clear system of accountability the contact panel did much more than serve as an address book for Rob it's a central repository of all the key players of Pal's pets enabling Rob to establish a clear chain of accountability for example let's search for Rick Frasier the CFO of Pal's Pets. Rick has been with the company for 5 years and he's seen it go through a lot of growth and changes you'll see that Rick is the portfolio manager of finance he also has re access to other portfolios and is the designated owner of several Financial applications including the sage 300 ERP system scrolling down we find that Rick serves as the primary contact for the IRS system and is an expert in stage 300's general ledger and purchase order modules. Rick's involvement in the organization doesn't stop here ; let's look at how his contacts fit into the greater organization strategic execution. I'm going to click on programs from the left navigation by clicking on programs you'll see what looks like a simple list but it's more than that, think of programs as your hub for managing and tracking all your strategic initiatives programs are led by senior managers and Executives who are responsible for the Strategic initiatives tied to the key business drivers programs bundle together related projects and ideas one program that Rick Pal's Pets CFO has a keen interest in is improve cash flow forecasting by clicking on the arrow to the left of the program get in sync expands The Hive unveiling all the connected projects and ideas that Rick has identified that will improve cash flow forecasting so a program serves as a strategic umbrella housing various projects and ideas to advance a strategic initiative from here we could open any of these projects or ideas for more details for example Rick's an idea owner of improve accounts receivable collections here we see an overview of the idea including details objectives and value plan think of ideas as the seedlings that grow into your projects when idea is ready to be actioned elevating it to a project is a seamless process, making it easier for Pal's pets to manage and prioritize its pipeline of initiatives; let's return to the hub now; I'll just quickly show you a project here again, there is an overview details Vital Signs and value giving managers critical progress data as we've seen the program Hive offers a powerful way to understand the intricate web of programs projects and ideas that drive Pal's pets forward forward but what if you want to hone in on just the projects or ideas no worries GetInSync has got you covered I'll click on ideas from the navigation panel here we get a Kanban board the Kanban board is an excellent tool for visualizing ideas and helps the team at Pal's Pets prioritize and manage new demands for it in a flexible yet structured manner each idea is represented by a card it's the same data just another way to view and manage ideas now as with ideas I can select projects by selecting it from the left navigation here you can see the projects Kanban board optionally I can switch to a grid view which provides the familiar spreadsheet look and feel, and these projects could be attached to one or more programs and visible in the program Hive we saw earlier Point here is that all the pieces are interconnected whether you're looking at them from a hive perspective or a cand board or grid you're benefiting from a 360° view that simplifies the decision making just as we've seen the intricate web of programs and projects let's shift gears and explore portfolios portfolios is the functional manager area or Mission Control dashboard for their Department; this feature is perfect for the line of business managers like Rick giving them a centralized overview from business applications to supporting IT services welcome to business manager home base within GetInSync the portfolio here Rick evaluates each application on two fronts: its business utility and the robustness of its underlying technology these evaluations help inform an XY chart where each application's criticality is visually represented the larger the bubble the more crucial the application is to Rick's Department enabling him and his team to effectively prioritize their Tech initiatives now that we're familiar with portfolios; let's drill down into a specific business application by Drilling in on the stage accounts receivable application we get a comprehensive view of the software that Rick is particularly keen on improving here, we see it all from the business and technology Factor scores to the IT services that this application relies on Meet the owner, expert contact and primary support people directly linked to this application this ensures accountability and quick access to the right expertise whenever you need it notice how the application is assessed with technology factors and business factors also don't forget about the process classification Rick can link this application to specific processes within the APQC framework offering an understanding of which application operations are most affected by this application's performance and if and if that wasn't enough, we can even view the application data flow relationships with other business applications and the IT service it utilizes with just a few clicks you can see the entire ecosystem revolving around the single application, this includes what's powering all these applications and that's where IT Services comes in seen here in the green just like business applications talk to other business applications, you can also see how IT Services connect with other components within GetInSync whether it's the Microsoft server hosting your accounting or the network infrastructure enabling your e-commerce each Services mapped evaluated and linked back to the bigger picture here I'll click on IT Services and search for Microsoft I'll select the MS window server, this gives you a full-scope understanding from business strategy down to the foundational it service IT Services is also supported by its own Technical Services model and its own context diagram at this point, you might be wondering how do I make sense of all this interconnected data well that's where GetInSync's integrated analytics powered by Amazon's quick site comes in let's click on the analytics tab here, you can see how we have a variety of visualizations available that offer a bird's eye view of everything from Project statuses to financial flows and because we're using Quicksite you have the freedom to customize these visuals to meet your unique needs remember the power of GetInSync isn't just about capturing data it's about turning that data into actionable insights for instance using GetInSync Rob pinpointed a recurring cost from a SASS tool no one was using thanks to the insights gathered from these analytics Pal's Pets was able to decommission the tool, saving thousand of dollars annually Rob used GetInSync's analytics to identify costly redundancies across departments specifically highlighting duplicate software licenses by decommissioning unnecessary tools he achieved immediate cost savings with GetInSync Rob and his team at Pal's Pets gain the insights they needed to make informed IT investment decisions no longer were costs hidden or Investments made in the dark every dollar spent was accounted for ensuring maximum ROI for Pal's Pets so there you have it, a comprehensive journey through get in sync's transformative capabilities As Told through Pal's pet success story, now that we've proved that GetInSync is the number one easiest virtual CIO management platform for SMBs let's run the numbers industry average is that 5 to 7% of revenues is spent on it in our example a company with 10 million in revenues will have $700,000 budget analysts tell us that 54% of all applications are underused or forgotten in our example that is about 27 app that a business doesn't use but is paying for by finding these and turning them off that would save over $32,000 a year waste of time if you had four people per project and six projects a year and GetInSync saved you just one hour of meetings per week it would save $73,000 every year. Clarity GetInSync saves 2 hours per project team member per week focusing on Innovation instead of infighting and politics saving the organization somewhere north of $140,000 technology project s are notoriously prone to failure industry average has three out of 10 IT projects failing let's just say that we save one project from failure that could easily be $10,000. Employee retention is an ever growing issue we know to attract and keep a player employees you must have strong positive company culture companies lose one in three employees due to lack of employee growth opportunities if you keep one employee from leaving, that's $50,000 this brings the return on investment to $313,584 but you may be skeptical about the math okay so let's chop it to a third and we'll call it $100,000 that's still 10 times the Savings in ROI for GetInSync okay so you may still be rolling your eyes about the math let's say it was Break Even you would still see huge benefits by reducing the dysfunctional Behavior not Flying Blind and increasing reputation and attracting a player employees the cost of guing puts us as the price performance leader big systems can be be an eye watering $50,000 a month get in sync is just $1,500 a month but with similar metrics for your business more like the QuickBooks for snbs versus sap for Enterprise so what's holding you back I often hear that it'll take too long hard to find the data and we'll need training it takes 12 weeks we meet two to three times a week and we get it all set up the data is usually at your fingertips often all the application information is found in the password management system or show up on a monthly credit card statement our partner Network and the online train makes it very easy to get started we're happy to send you our competitive Matrix that will prove to you that we're hands down the best for smbs so picture this your old life grumpy Finance sends you in air quotes friendly reminder that the payroll time tracking application is supposed to be rolled out as a mobile app next week and surely you haven't forgotten your CFO sends you another reminder email that the it budget forecast is due by the end of the week you're reading that email on your smartphone while trying to find the missing Excel file on your desktop and up walks your VP of marketing you can see the rolling sweat he's mumbling something about changes to the customer portal again now you've returned to your desk about 4:30 to service your ever waiting email and accounting is asking about e signatures and your CMO wants to know when his CRM will go live it's only been a few days since it was approved just then HR popped in to remind you about the mandatory diversity training program at 8: a.m. sharp and you are at the end of your rope with get
in sync you can take back control and stop putting out fires the dashboard has everyone connected and talking and you can quickly point out redundancies no department is on an island the investment shortfall is visible and the CEO tells Finance to increase the budget your company is unstuck and in sync thank you for listening contact us today to get more information about get in [Music] sync
2023-10-15